My teammate Nanda Lankalapalli and I are working on an article about how our team deals with having remote team members. Recently someone on Twitter pointed me to a blog post on Scott Hansleman’s “Embodied Social Proxy or Crazy Webcam Remote Cart Thing“. My fellow tester Lori Thayer suggested I blog about our own crazy webcam remote cart thing, so people can see there are alternative approaches.
I got the “dolly” idea from Maykel Suarez. He and my other teammates set one up for me when I was a remote member of his team. They got the virtual presence idea from Hanselman, but added the dolly idea to make it easily mobile. My “Donkey Dolly” was on a wireless network and could be wheeled even from building to building – it was way fun to wave at people as I wheeled by them, and enjoy the grass and trees outside!
Our “Virtual Nanda” or virtual telepresence device consists of a rolling laptop cart, a good laptop with plenty of memory and speed, a good webcam that can be panned around the room, a good microphone and good speakers. (We definitely need a catchier name for it; since Nanda lives in India, we were thinking along the lines of the Bollywood Dolly). Any team member working remotely who wants to use it can VNC to it, log in, make a video call to it on Skype, and control the audio and video. The mic is good enough that conversations around the room are audible. The speakers are good enough that the remote person can be heard around the room. Here’s a picture.
Here’s another picture showing more of the cart. Instructions for how to use it are taped to the front.
If more than one person is working remotely and wants to use the Virtual Nanda, we can’t use Skype for video. We still use it for audio, and use Yahoo IM for the video. All the components are securely fastened to the cart so nothing will fall off when it’s rolled around to wherever it’s needed. Unfortunately using a wireless connection isn’t a viable option, because our only wireless requires being on the VPN and that’s too slow. So we have a long network cable. The cart has a power strip attached to it that in turn has a very long power cord plugged into it. The network cable and power cord are long enough to wheel anywhere in the team room, and we just unplug when we have to roll it to another room.
Nanda uses the telepresence every day for the standup meeting, and for all other meetings. If he needs to talk to anyone in the office or vice versa, they just walk over to our area and talk to him just as if he were in the room. Anyone working from home is also free to use it. When I work from home, I stay on the virtual dolly all day, my teammates position it so I can see several of them when I move the camera around, and I just holler if I need anything. I wear a good USB headset to screen out background noise on my end and hear them better.
Look for a longer article about this and other aspects of making teams with remote team members work smoothly and successfully!